# Data Mapping: Adding Systems Manually

This tutorial requires Fides Cloud or Fides Enterprise. For more information, [talk to our solutions team. (opens in a new tab)](/content/speak-with-us?utm_source=docs-site/index.html)

## Introduction

In this tutorial, you'll add a new system manually to your data map. By the end of this tutorial, you'll understand systems and data maps, and how to manage them in Fides.

## Prerequisites

For this tutorial you will need:

- A Fides Cloud or Fides Enterprise account
- The role of `Owner` or `Contributor` for your Fides organization.

## Adding systems manually

To start, navigate to **System inventory**, click the **Add system** dropdown, and select **Create new system**.

### Complete your system's information

If you're a Fides Enterprise customer, you can use our built-in privacy dictionary, Fides Compass, to pre-populate system info and data use information. Learn more at [Fides Privacy Dictionary](/content/docs/data-mapping/guides/compass/index.html)

Create your system by completing the required **System details** on the **System information** tab as follows:

#### System details

- **Name**: A unique and relevant name to identify the system on the data map and in reports.
- **Description**: An optional description to help other users understand what this system does.
- **System tags**: Optional tags you might want to associate with your system for grouping and search purposes.
- **System groups**: Optional groups to organize related systems together for reporting and management.

#### System dataset references

A dataset reference is a link to a [dataset configuration](/content/docs/integrations/guides/datasets/index.html) that will typically describe the schema of a data store, often including annotations for data categories. When datasets are referenced by a system, the categories annotated in the dataset will appear in the data map and be available for reporting.

#### Data processing properties

In this section, declarations are made to determine which other fields will likely need to be completed for compliance purposes.

- **This system processes personal data**: used to indicate that the system processes or stores personal data.
- **This system is exempt from privacy regulations**: shown for systems that process personal data. Required once _This system processes personal data_ is enabled.
- **Reason for exemption**: a short explanation of why this system is exempt from privacy regulations. Required when _This system is exempt from privacy regulations_ is enabled.
- **This system performs profiling**: used to indicate that the system uses automated profiling that has legal effects.
- **Legal basis for profiling**: the legal basis for automated profiling. Required for systems that perform profiling.
- **This system transfers data**: used to indicate that the system transfers data to other countries or international organizations.
- **Legal basis for transfer**: the legal basis for international transfer. Required for systems that transfer data internationally.
- **This system requires Data Privacy Assessments**: used to indicate that the system requires a Data Protection Assessment (DPA) or a Data Protection Impact Assessment (DPIA).
- **DPIA/DPA location**: a link or description of where the assessment is located.

#### Cookie properties

In this section, information is stored about how this system uses cookies.

- **This system uses cookies**: used to indicate that the system uses cookies.
- **This system refreshes cookies**: used to indicate that the system automatically refreshes cookies.
- **This system uses non-cookie trackers**: used to indicate that the system uses tracking methods other than cookies.
- **Maximum duration (seconds)**: the maximum lifespan of a cookie, measured in seconds.

#### Administrative properties

- **Data stewards**: a list of accounts that have been assigned to the system as data stewards.
- **Privacy policy URL**: a link to the public-facing privacy policy that applies to this system.
- **Legal name**: the legal name of the business.
- **Legal address**: the legal address of the business.
- **Department**: the department that is responsible for maintaining this system.
- **Responsibility**: the role of the business with regard to how this system processes data.
- **Legal contact (DPO)**: the Data Protection Officer (DPO) who is responsible for this system.
- **Joint controller**: the party or parties that share joint responsibility for this system.
- **Data security practices**: the data security practices employed to keep data in this system safe.
- **Legitimate interest disclosure URL**: a link to your published disclosure for any processing that relies on legitimate interest as its legal basis.
- **Vendor deleted date**: a read-only field populated by Fides Compass when the vendor associated with this system has been sunset.

Next, you will learn how to [view Data Lineage](/content/docs/data-mapping/guides/data-lineage/index.html), [use automated system discovery tools](/content/docs/data-mapping/guides/system-detection/index.html), and then [describe the ways in which you use personal data in your system](/content/docs/data-mapping/guides/data-uses/index.html).